CrowPrime Docs

Operations

Accounting: expenses & compliance

Beyond sales invoices: record supplier costs, match bank money against orders and fees, hand auditors a GoBD export, and configure small-business and EU tax behavior.

On this page

Expenses

  1. 1

    Capture the receipt

    Create an expense manually or scan the mobile QR code to upload a photo from your phone. AI extraction proposes lines, totals and VAT rates.

  2. 2

    Review and book

    Confirm category, tax code and amount. Deleting an expense needs Owner, Admin or Finance.

  3. 3

    Use it in margin

    Booked expenses feed cost and fee reporting alongside marketplace fees.

Note

Expenses pages are visible to Owner, Admin and Finance only.

Reconciliation

  • Connect banking once, import transactions, then match payouts against orders, refunds and fees.
  • Unmatched lines stay in a worklist with amount, date and counterparty for manual matching.
  • Fee and refund reconciliation separates channel fees from your net payout so margins stay honest.

GoBD export

The GoBD export bundles invoices, credit notes, expenses and the ledger into a package structured for auditors, per period. Generate it from Export and archive it unchanged.

Ledger file

Contains
Accounts, tax codes and totals per document

Document ZIP

Contains
PDFs of invoices, credit notes and expense receipts

ZUGFeRD XML

Contains
Machine-readable e-invoice data for German B2B documents

Note

This documentation describes software behavior and is not tax or legal advice. Have your accountant or auditor confirm the export, VAT setup and OSS treatment before relying on them for filings.

Kleinunternehmer & OSS

  • Enable the Kleinunternehmer (§19) toggle in Settings → Organization to hide VAT breakdowns and OSS pages and show net-equals-gross totals.
  • With OSS enabled, EU cross-border B2C sales carry the destination-country rate and appear per country under Tax & compliance.
  • EU B2B sales with a validated VAT ID use reverse charge at 0% with the statutory note.
  • Tax pages are Owner, Admin and Finance only.