Operations
Accounting: expenses & compliance
Beyond sales invoices: record supplier costs, match bank money against orders and fees, hand auditors a GoBD export, and configure small-business and EU tax behavior.
Expenses
- 1
Capture the receipt
Create an expense manually or scan the mobile QR code to upload a photo from your phone. AI extraction proposes lines, totals and VAT rates.
- 2
Review and book
Confirm category, tax code and amount. Deleting an expense needs Owner, Admin or Finance.
- 3
Use it in margin
Booked expenses feed cost and fee reporting alongside marketplace fees.
Note
Expenses pages are visible to Owner, Admin and Finance only.
Reconciliation
- Connect banking once, import transactions, then match payouts against orders, refunds and fees.
- Unmatched lines stay in a worklist with amount, date and counterparty for manual matching.
- Fee and refund reconciliation separates channel fees from your net payout so margins stay honest.
GoBD export
The GoBD export bundles the full fiscal record set into an auditor-ready archive, per period. It is available on Enterprise plans for German organizations (Owner and Admin only) and is generated from Settings → Compliance. Archive the ZIP unchanged.
| Artifact | Contains |
|---|---|
| Ledger CSVs | Ten extracts: invoices, orders, order items, refunds, item refunds, expenses, audit events, fiscal documents, versions and period closes |
| GDPdU index | index.xml plus the GDPdU data-description files tax authorities expect alongside the CSVs |
| Verfahrensdokumentation | A procedures document describing retention, role separation and audit controls |
| Checksums | SHA-256 list covering every file in the archive; the export itself is audit-logged |
Ledger CSVs
- Contains
- Ten extracts: invoices, orders, order items, refunds, item refunds, expenses, audit events, fiscal documents, versions and period closes
GDPdU index
- Contains
- index.xml plus the GDPdU data-description files tax authorities expect alongside the CSVs
Verfahrensdokumentation
- Contains
- A procedures document describing retention, role separation and audit controls
Checksums
- Contains
- SHA-256 list covering every file in the archive; the export itself is audit-logged
Note
This documentation describes software behavior and is not tax or legal advice. Have your accountant or auditor confirm the export, VAT setup and OSS treatment before relying on them for filings.
Kleinunternehmer & OSS
- Enable the Kleinunternehmer (§19) toggle in Settings → Organization to hide VAT breakdowns and OSS pages and show net-equals-gross totals.
- With OSS enabled, EU cross-border B2C sales carry the destination-country rate and appear per country under Tax & compliance.
- EU B2B sales with a validated VAT ID use reverse charge at 0% with the statutory note.
- Orders are classified with their tax scenario automatically; VAT IDs are validated against VIES so B2B detection stays current.
- Tax pages are Owner, Admin and Finance only.
Important
This documentation describes software behavior and is not tax or legal advice. Kleinunternehmer eligibility, OSS thresholds and reverse charge requirements are governed by German and EU tax law. Have your Steuerberater confirm your specific situation before relying on these features for filings.
Tax & compliance cockpit
The Tax & compliance page organizes OSS work as a cockpit: status at a glance on top, filing detail below.
- Threshold card: year-to-date cross-border sales against the €10,000 distance-selling threshold, with an early warning as you approach it.
- Quarter card: the current filing quarter only — that is what you submit, not the year total.
- Health card: orders still waiting for tax classification, so nothing slips into a filing unreviewed.
- By-country matrix and EU map: turnover and VAT per destination country, with a detail drawer per row.
- A built-in 9-step guided tour walks through every element the first time you open the page.